Digital Personnel Record
The digital personnel record for the Human Resources (HR) department
The benefits of an integrated digital records management in the HR field are obvious:
- Use of any types of files (for example, task and process-related)
- Storage organization means fileplan
- Competence & responsibilities within a file (for example, internal clerk, persons involved)
- Time management with reminders
- Comments for secondary text information
- Vita of a file (assignment of multiple documents, contracts, contacts to a file)
- eRecord - important files information in a document on the go
All this and much more is included in the Best Practice Package "Digital Personnel Record"!
Personnel records digitally under control!
In addition to the personal information in the accounting system or the time determination, with LCM Digital Personnel Record overarching documents and processes per employee can be managed. By coupling with the personnel master record in the ERP or PIS (Human Resources Information System), the Best Practice Package LCM Digital Personnel Record closes the gap between documents and master record data in the existing systems.
The Best Practice Package "Digital Personnel File
The powerful features of our platform TQG businessApp cloud platformUsability
- Individually configurable start page
- Freely configurable, individual file structures
- Document preview (Easy view)
- Commenting function of all documents
- Automatic and manual resubmissions and reminders
- Powerful search options:
- Structured search for attributes, objects
- Search via filters, full text search, fuzzy search, search only in current documents or all document versions
- Innovative authorization concept to ensure compliance with data protection requirements
- Audit-proof archiving of all required data
Workflow
- Automation of resubmissions and workflows
- Mapping of the entire document lifecycle
- Storage of mandatory documents and checklists to ensure compliance
Input
- Various options for document storage
- Drag & drop from desktop or e.g. email system (Outlook, Lotus Notes)
- Upload from file structure (Explorer directory structure)
- Automated via email inbox directly into the file
- Automated via scan route
- Seamless MS Office integration
- Integrated document and data transfer from SAP
- Structured filing of documents via barcode
- Indexing of documents with OCR scanning for full text search and retrieval
Output
- Document creation/generation via convenient wizard with text modules and templates
- Inclusion of master data, SQL databases, etc.
- Creation of serial letters
- Printing and sending of documents (all controllable via authorization concept)
- Mobile access via smartphone or tablet
- Workflow
- Automatisierung von Wiedervorlagen und Workflows
- Abbildung des gesamten Dokumentenlebenszykluses (Document Lifecycle)
- Ablage von Pflichtdokumenten und Checklisten zur Sicherstellung von Compliance
